UIL DEC Chair Submission

Rank One Pro · Last updated June 9, 2026

This tutorial guides District Executive Committee (DEC) Chairs through the process of reviewing a student's PAPF and sending it to the UIL State Office for acceptance and filing. Once the previous school submits their portion of the form to the DEC, you'll review the completed PAPF, and record the eligibility determination. Recording the ruling automatically routes the form to the UIL State Office and notifies the receiving school and parents.

1 Navigate to the Organizational Control Panel

Access the Organizational Control Panel in your UIL administration panel. This is where you'll manage all student PAPFs that are ready for DEC review and track their status.

2 Locate the Student's PAPF

Forms appear in the Organizational Control Panel once both the receiving and previous schools have completed their portions and the PAPF is ready for DEC consideration.

3 Click View to Open the PAPF

Click the View button next to the student's name to open their complete PAPF.

4 Verify All Form Submissions Are Complete

Review the PAPF to confirm that all required form submissions have been completed. You should see that both the receiving school's information and the previous school's submission are now present in the form.

Tip: Make sure all required fields are filled out and all necessary documents have been submitted before proceeding to the next step.

5 Record the Eligibility Determination

Once you've verified that all form submissions are complete, record the appropriate eligibility decision. Recording the ruling automatically routes the form to the UIL State Office for acceptance and filing. At the same time, the receiving school and the student's parents are notified of the decision. The sending school is not notified. The DEC Chair does not need to separately submit or forward the form — recording the ruling triggers routing and notifications automatically.

Important: Do not send the PAPF until all required forms have been submitted by both schools. Incomplete forms may be rejected or delayed.

6 Confirm the Success Message

After recording the eligibility decision, you'll see a success message confirming that the form has been routed to the UIL State Office and that notifications have been sent to the receiving school and parents. Make note of this confirmation for your records.

7 Wait for State Acceptance

The UIL State Office will now review and accept the completed PAPF. This process may take several business days. The form is now with the UIL State Office for acceptance and filing.

Tip: Keep the student and their parents informed about the expected timeline for the state's acceptance decision.